Protecting and Promoting World Changing Discoveries
The Office of Intellectual Property & Technology Transfer (IP Office) within Arrowhead Center protects, manages, and commercializes the creative products of New Mexico State University. Since our opening in 2005, we have aided the success of research from a wide range of NMSU departments and disciplines, from engineering and chemistry to agriculture and environmental science. Our focus is on use and impact: we help to shape how NMSU innovations are used and deployed in the wider community.
The IP Office is responsible for administering NMSU’s Intellectual Property Policies and for managing NMSU’s IP through activities such as legal protection and compliance with federal guidelines. We also provide support for NMSU community members with questions or concerns that arise around research contracts and relationships with external organizations.
Arrowhead Center’s professional staff members are a resource for faculty and research groups – both to answer questions and to explore ways to expand the reach
and impact of research and innovations.
The IP and Tech Transfer Team
Director of Intellectual Property and Technology Transfer
Terry Lombard serves as the Director of Intellectual Property and Technology Transfer for the Arrowhead Center. Her primary responsibilities include Intellectual property protection and management of a portfolio of early stage University developed technology, research and intellectual property; screening invention disclosures; assessing commercial potential and marketability; formulating intellectual property protection strategies; evaluation of invention and marketing to industry; and preparing, negotiating, administrating intellectual property licensing agreements and direction and management of the commercialization accelerator program LAUNCH. She earned her Bachelor’s degree in Economics at NMSU and a Master’s of Business Administration with specializations in Quantitative Decision Modeling and Strategic Management from Chapman University in Orange, California. She also holds minors in Psychology and Human Resource Management and Development.
Program Manager of Intellectual Property and Technology Transfer
Gina Duttle serves as the Program Manager of Intellectual Property and Technology Transfer for the Arrowhead Center. Her primary responsibilities include managing Invention Disclosures, Patent Applications, Legal Fees, and Material Transfer Agreements (MTAs). Gina earned her Bachelor’s degree in Business Administration with an emphasis in Management Information Systems from New Mexico Highlands University.
It Starts with an Idea...IP@NEW MEXICO SSTATE UNIVERSITY
NMSU researchers are inventors and innovators. To ensure the greatest range of opportunities for new technology, NMSU community members should be aware of the Intellectual Property and Technology Transfer process.
The IP Process
Talk with Arrowhead Center as ideas are emerging.
Although submitting an Invention Disclosure is the first formal step required by NMSU, discussing new ideas with Arrowhead can help researchers explore possibilities for commercialization at early stages. The sooner Arrowhead Center knows about emerging research, the more assistance we can provide in exploring opportunities to move inventions from campus to market.
Submit an Invention Disclosure.
As soon as possible, and at least 60 days before any public disclosure of inventions, complete an Invention Disclosure, which provides basic information on the technical specifications of the invention, along with testing results, potential commercial applications, and financial sponsorship. You may submit an Invention Disclosure online at the link above or as a hardcopy to the Office of Intellectual Property & Technology Transfer, located in Academic Research A.
Arrowhead Meets with You
Members of the Arrowhead team will meet with you to learn more about your invention and gather additional information, such as drafts of scholarly articles, materials for conference presentations, or write-ups for potential investors. We will also answer any questions you have and provide information on the next step of the IP process: the Intellectual Property Advisory Committee.
Intellectual Property Advisory Committee
The IPAC is a group of researchers, administrators, and business specialists who decide whether NMSU will elect title to inventions developed on campus, based on the commercial potential of the technology. The Committee meets monthly – you can expect to attend a meeting within two months of submitting an Invention Disclosure.
Intellectual Property Advisory Committee
At the meeting, you will present a brief (approximately ten minute) overview of your work: a technical summary with an emphasis on potential commercial and market applications of the technology. You will be informed of the Committee’s decision within seven days of your presentation. If the Committee votes to elect title to the technology, we will proceed to Step 5 (Intellectual Property Protection). Otherwise, the Office of Intellectual Property & Technology Transfer will take steps to release the technology.
Intellectual Property Protection
Should NMSU, through Arrowhead Center, elect title to your technology, we will initiate the process of seeking legal protection. Working with you and our excellent patent counsel at Peacock Myers, P.C. (Albuquerque, NM), we will determine the best means of safeguarding your invention. Your input is essential at this stage– inventor collaboration ensures the best possible protection. Arrowhead will work with you and our attorneys to share information, address questions or concerns, and provide frequent updates.
When intellectual property is developed at NMSU, an Invention Disclosure must be submitted by the originator to the IP Office.
The form needs to be completed in its entirety, including sponsorship information, a description of the technology, and original signatures of all named inventors. All requested information is needed to review your invention and begin the patent process. To submit an Invention Disclosure, click on any of the highlighted links, or download the form located at the top of the navigation menu.
It is the policy of New Mexico State University to fully respect all rights that exist in any material protected by the copyright laws of the United States while also encouraging usage of the material that furthers the research mission of the university. The details of this policy can be found at: http://arrowheadcenter.nmsu.edu/intellectual-property/ip-policy/. This site provides guidance to creators (faculty, staff, and students) on the ownership of copyrighted material; however, this site is not comprehensive. For more information about copyrights, especially as they pertain to copyright usage, please visit the library page at: http://nmsu.libguides.com/copyright.
Please note, this guide is defined as a basic informational resource for the NMSU community. It is not a substitute for legal advice. Instead, it provides a framework for understanding and working with legal issues, including lawfully using and sharing copyrighted works, as well as protecting one’s own creative rights.
The Office of Intellectual Property and Technology Transfer (IP Office) at Arrowhead Center maintains intellectual property (IP) protection for NMSU creators who develop materials eligible for copyright. A copyright is defined as the right of creators to control the use of their work for a limited period of time; this work must be an original work of creatorship which is fixed in a tangible medium of expression. Examples of copyrightable materials include:
- Literary, musical, and dramatic works
- Pantomimes and choreographic works
- Pictorial, graphic, and sculptural works
- Sound recordings
- Motion pictures and other AV works
- Computer programs
- Compilations of works and derivative works
- Architectural works
While there are a number of materials that may be copyrighted, there are limitations. While ideas, procedures, methods, systems, and processes are not copyrightable, specific instructions may be protected. For example, if an author developed a recipe, they could obtain protection for the recipe’s instructions. Titles, names, short phrases, and slogans are not copyrightable. However, a slogan associated with a brand may be trademarked. Facts, news, and research are not copyrightable, but if inserted into a unique medium, they may be protected. An example of this is a calendar that displays NMSU’s chile cultivars on each page. Finally, works that are in the public domain and works that are not fixed in a tangible medium of expression may not obtain copyright protection.
Copyright terms typically provide protection for the life of the creator, plus an additional 70 years. However, corporate creators have protection for either 95 years from publication or 120 years from creation. Once copyrighted, the owner of the copyright has these exclusive rights:
- To reproduce the work
- To distribute the work
- To create derivative works
- To publicly perform the work
- To publicly display the work
- To publicly perform sound recordings by means of a digital audio transmission
When a creator (faculty, student, or staff) at New Mexico State University develops new material that is exceptional or commercializable, it is required by university policy that the individual must disclose the use of NMSU resources in the creation of the material to determine if it extends beyond Limited Permitted Use. To disclose this information, creators must submit a Copyright Disclosure Form to the IP Office at Arrowhead Center and must also notify her/his supervisor.
To submit a copyright disclosure, simply download this form. Once downloaded, please provide the required information and return the form to the IP Office. If you have any questions or concerns regarding the copyright disclosure, please do not hesitate to contact Terry Lombard, Director of Intellectual Property and Technology Transfer at Arrowhead Center at: firstname.lastname@example.org.
Once a creator submits a copyright disclosure form, the staff at the IP Office will work to evaluate and protect the creative work for a copyright, depending on eligibility and other factors. Once the IP Office obtains copyright protection, the copyrighted material may be licensed out to an interested party.
For example, the Creative Media Institute (CMI) program at NMSU often participates in this process. Students within the CMI program produce creative works that are eligible for protection, and as such, are encouraged to submit a copyright disclosure anytime a work is created. As a result, the copyright protection process begins, which establishes ownership between the author and NMSU. These copyrights are then assigned to NMSU to begin the licensing process to other parties. All works disclosed that are available to license, including copyrighted materials, may be viewed here:
The copyright protection process occurs in the following steps:
- Evaluation and Protection – Once disclosed, the IP Office will evaluate whether use of resources beyond Limited Permitted Use is implied, and therefore whether the copyright is individual IP or university IP. Additionally, the IP Office will determine whether a registered or common law copyright is needed. The IP Office will maintain contact with the creator during the process.
- Research and Disclosure – Research refers to the creative processes involved in a use of NMSU resources beyond Limited Permitted Use. In the event a creator has a realization of exceptional or commercializable material(s) that needs intellectual property protection, they should disclose it to the IP Office, as well as their respective Department Head or Manager.
- Licensing and Commercialization – After the IP Office has secured a copyright, the IP Office will establish ownership or combined ownership. The copyright may be licensed out. If this occurs, the IP Office handles the distribution of earnings.